An important part of any company is a cohesive brand identity. This is an area that is sorely lacking in many small businesses. Sure, their print collateral is tied to their print ads but does that design identity follow to their website? Maybe, but in most cases that is where it stops. Once people start venturing into social media they just take what they are given identity be damned and that is a huge mistake. It is important to make sure that while you are venturing into new and different areas with your marketing efforts that your brand is working for you.

Print
Even if you have had your print identity in place for years, as you venture out into new areas it is always a good idea to take a look at everything and make sure that everything is still relevant. The one main constant with any identity is going to be your logo but you need to look at the whole package to make sure that the image you are portraying will still make sense if it is transmogrified into a different medium. Your primary concern should be with anything that might have a direct counterpart in another medium (brochure, sellsheets, ads, etc).

Web
Marketers often fail from an identity perspective when moving to a new medium because of “shiny and new” syndrome. Often marketers abandon a well thought out identity in favor of bells and whistles associated with the shiny new toy. With as important as it is to ensure that your print identity is relevant to new mediums, it is equally important that your web identity conform to your existing standards. You can still make use of the new toys (insofar as they are relevant) but you have to temper that with the grounding of an established brand.

Social Media
The most ball dropping on the identity front these days is done with social media. As I said before, some businesses have their print and web together act together but rarely do you see equally clean integration of social media. Some companies have forayed into blogging but are still using the default design settings or tired templates that have absolutely no relationship with their existing brand (assuming they have bothered ti even brand with a logo). At the same time they are using the default theme in their Twitter profile and have not taken the time to “Pimp” their Facebook fan page (and yes, it will always be a Fan page to me, but that is another post…) with as much as a logo.

These seem like very small things but when it comes to your company identity, all of the different areas really matter. If you have one look in print, a totally different look on your website and then the defaults for your social media presence, what kind of message doe that send to your client/prospect? I will tell you, it says you have no real direction and that kind of negative “vibe” can have very real effect on your bottom line.

“New” is great, and it is good to make use of everything available for marketing your company but you need to make sure that the message you are putting out there is cohesive. There is a reason why fortune 500 companies use identity guides for their marketing efforts. They are designed to ensure consistency in communication no matter who is doing it. It is all about thinking it through from the beginning and executing from a well-considered plan.

Now it is time for you to take a little stock. Line up your marketing channels and see how you fare. Are your print materials in-line with your website, have you taken the time to make sure your blog and Twitter theme are consistent with those other more established areas? If not, there is no time like the present, after all the customer you save could be your own.

It is your identity so in the immortal words or Tim Gunn, “Make it work, people!”

With social media, as with many things, it is best to wade in slowly and get used to the water rather than just heading straight for the high dive and hoping for the best. There are many places where you can get your feet wet and it is best to just choose one or two to start and see where it takes you as you begin to develop your full social media plan.

Blogging
One of the biggest booms in Internet development recently is blogging. One of the reasons for this boom is accessibility. There are a number of FREE platforms out there including WordPress, Blogger, TypePad and more) just waiting for you to decide to post but the real trick is how to make the most of it. There are many ways to start blogging. Some experts suggest that having both a personal and a corporate blog is the way to go but that can be a bit overwhelming for a novice user (or even an experienced one for that matter). I would recommend starting small and work your way up. The trick with blogging is the content. You don’t want to use it as a platform simple to push your products or recent press. The best use for a corporate blog is to use it as a forum to establish thought leadership for your company in your industry. If you start talking about things that holds both yours and others interests, it becomes a win-win. You will have a place to discuss things that are important to you and while you are at it you can begin to develop a following that sees you as an authority on the topics you discuss which can lead to great things for your company.

Twitter
Twitter has bust into the scene was the place to go to learn about just about everything 140 characters at a time. If you asked any grow of people you run across you are likely to get widely varying opinions that run the gamut from “who cares what you had for dinner last night” to “this is the best thing to happen to me in years” and everything in between. But what the nay Sayers neglect to see is that as with many things in life, Twitter is what you make if it. If the only people you follow are home bound relatives, then your experience is likely to be poor, but if you follow people you find interesting, your experience will drastically change. Twitter offers the ability to mix a little more business with pleasure. You can follow industry luminaries while at the same time being able to hear what happened at that party you missed. It is a great platform for sharing blog postings (like this one @GraphicTechniq for those who are interested), PR for all the great new happenings with your company, product information, personal observations and you can even “re-tweet” interesting things put out by the people you follow.

Facebook
Facebook is the ultimate online social gathering. Where else can you connect with family and catch up with people you have not even thought about in 20 years? But Facebook offers a great deal for business as well. Companies can set up “public” profiles that allow you update your “fans” about what is happening with your company (you can check out the <a href=”http://www.facebook.com/pages/Graphic-Technique/80536624725″ target=”_new”>Graphic Technique</a> page as an example). At the same time, Facebook provides a perfect platform for customer interaction that fortune 500 companies pay big bucks to get. Interactivity is the key here. Facebook is the best example of a place where social media should be a two-way street. Offer valuable information to your fans and take their comments and use them to help you improve your products or business as a whole.

Pod Casting
Pod casting is a good way to distribute additional audio and video content such as interviews, presentations, product demonstrations, conference panels and more. And if you have regular content like a radio show or the like, you could get your audio content added to iTunes so it is very easy for your followers to find, and even synchronize you to their iPod. For video content you could set up your own channel on YouTube for easy access and these are all things that you can cross promote with other social media avenues.

There are many more social media outlets out there beyond these basics. Your mission, should you decide to accept it, is to determine which of these individual options (or combination there of) makes the most sense to your business. And once you figure that out, unlace those shoes, peel off those socks and come on in…the water is fine.

Giving out “Freebies” to potential customers is nothing new in marketing. From the sausage lady at the grocery store to the guy at the trade show throwing t-shirts to anyone he can see, businesses have been using the art of the FREE Gift as a means to a sales end. Social media is no different. One of the best ways to attract new leads is by giving people a reason to want to get to know you. If you offer something of value at no charge and without expectation, you can begin to develop a following of people with similar interests and some of those interests may be you.

Harnessing the power of this age-old technique sounds easy but there are some things that you need to know before you put your offer out there.

1. Create a Welcoming Environment
   Before you even consider a giveaway you need to do a little housekeeping because the real trick to this ancient art is retention. You can entice just about anyone with a free giveaway but you want to make sure that after the luster of the FREE gift has worn off, the recipients of your generous gift want to stick around. Making sure that your website is pleasing to the eye and easy to navigate will instill a level of comfort in your giftees to be and if you top that comfort off with appealing content you will be well on your way to reaching that “sticky” goal.
2. Make it Useful
   Making sure that your FREE gift is useful is another way to keep people coming back for more. Don’t just put something out there, slap an interesting title on it and “Dup” people into cluttering their hard drives with a bunch of specially packaged uselessness. If you are looking for more than just the fly-by-night internet surfer who thinks anything free is where to be, make sure that what you offer can have real use made of it. I am not saying that you won’t get those types of people showing up with their hand out as soon as they hear you are giving something away, because you will. But making something useful helps ensure that you will attract more serious people who will be more likely to stick around after the giveaway is over.
3. Provide Quality
   Just because it is FREE does not mean it should be “cheap”. Make sure that what you offer has value. Offer something that people would be willing to pay for if you were not giving it away. Offering this type of premium product for FREE will serve to enhance the value of your other content and if people like what they see, they will be inclined to come back for more and then you will have them. At that point you will either be able to sell them on your other offerings or make use of them as evangelists for your brand.
4. Offer Value
   I know what you are thinking, this is free, how much more value do I need to give them, right? Well, value means more than just cost. If you are offering a product, it should not be on an “As Is” basis. Be willing to offer some level of support for the product, after all this kind of customer interaction is exactly what you were looking for when you got into social media in the first place. Taking the time to answer simple questions or help people with bugs will go along way toward solidifying them as a potential customer, product evangelist or at very least a valuable marketing resource that you can go to when developing new products or services to offer in the global marketplace.
5. No Strings
   Many offers out there require people to jump through hoops in order to get the FREE product but in my experience, this often has the opposite effect. You will either end up with people giving you fake information or they will take one look at the requirements and leave, never to return again. Now it is not uncommon to have people register on a mailing list in order to get the FREEBIE because in these cases, building a list is the whole reason for the offer as well as the basis for the interaction you seek. The best option when possible is to give away your FREEBIE with no strings attached, but if you are going to require anything for people to get their free gift, make it as simple as possible. Name and Email address should be more than enough (and for those of you truly in the global marketplace, country might also be a good item to capture). The bottom line is, the fewer restrictions that are placed as obstacles in the way of your intended audience the better.

With these little nuggets of wisdom in mind, go forth and create the perfect FREE item that will help you build your audience. And as you establish your following you can begin developing new ways to maximize the results for your social media objectives .

You’ve heard all the buzz about social media and now you want to throw your hat in the ring, so where should you start? You cannot throw a mouse these days without hitting a self-proclaimed expert on social media but with all the conflicting views on how things should be done the best place to start is to get back to basics with a few simple social media best practices.

1. Create a Plan
   It may sound like a very simplistic practice but you would be surprised how few people actually consider a social media strategy prior to embarking on a trek through this brave new world. Making sure you understand your audience, the different ways in which to reach them, and the tools that are available for your intended purpose are key to social media program.
2. Be Committed (No straight jacket required)
   An effective social media program requires a great deal of time and the commitment to see things through. If you commit yourself to properly developing your social media objectives, that commitment will be rewarded with measurable results for your social media programs. I am not saying you need to hire someone specifically to run your social media programs, especially in the beginning, but if you play your cards right that position may just be needed down the road to handle this new channel for your business.
3. Be Honest
   Transparency is not just for window anymore. Be upfront about your objectives. People appreciate honesty and are willing to get involved as long as they do not feel like something shady is going on. Being disingenuous can make for a very lonely social media existence. Provide honesty and value with your interactions and you will be rewarded with loyalty and valuable feedback.
4. Become an Enabler
   Encourage interaction with your social media followers. Their insights and feedback can help drive your business in new directions or reinforce the vector you are already on. Beyond that, this type of interaction allows you the unique opportunity to turn followers into evangelists for your brand creating a type of unpaid sales force that is ever willing to sing the praises of your greatness whenever the opportunity presents itself.
5. Make It Count!
   Social media objectives should be easily measurable to help determine the efficacy of your programs but keep in mind that social media programs build on each other. Unlike traditional marketing techniques, in social media there is not always a unique result for each facet of a program. Layer your programs with small objectives that will build into a more measurable one. While the ultimate goal may be increased interaction or sales, you have to build up to them with smaller objectives like number of comments, friends or even how many people just DIGG what you have to say.

Any social media program should be carefully considered before it is executed but keeping these simple guidelines in mind as you go through the process will help you on your way to developing a winning social media strategy.

When developing your companies social media strategy, the first thing you need to determine is your company philosophy (for lack of a better term) for its use. Many old school marketers (as well as self-styled social media mavens) push the idea of social media simply as an additional channel for positioning a brand but it can be so much more. Don’t get me wrong, this type of social media marketing has its uses and on its own can yield the awareness and support you seek but it should not be the end all be all of your strategy. It should be but a part of a more comprehensive immersion that can affect the company at a cellular level (and no I don’t mean phone).

Think globally, act socially.
Think of social media as an extension of your company rather than simply another way to advertise. Social media puts you in direct contact (most of the time) with your most involved consumers and this is contact that should not be wasted. Take the opportunity to not only talk about your new products and how wonderful your company clearly is but to get direct feedback from those active customers. Social networks like Facebook and Twitter can create focus groups for you without all the mess of standing about in malls handing out surveys. You can talk directly to the people in the best position to tell you something about you, that you don’t know (or may not want to hear). The point is this type of feedback, if taken in the spirit it is given, can help drive product advancements, fix problems you didn’t know you had and open your eyes to new markets you had not specifically started to tap with your conventional marketing efforts. In short, social media can help your company evolve to the next level if you are only willing to put in the time to see where your consumers are pointing.

No matter what business you are in, you can always benefit from interaction with your customer base. Explore this new channel to its fullest extent. Don’t limit yourself to just another advertising channel that may or may not bear any fruit. Build a cohesive strategy that combines keeping top of mind with the valuable interactions that this medium allows. Get your customers (and prospects for that matter) involved in your business. Ask questions and make serious use of the answers you receive.

Customer involvement is the key.
Whether it is simply getting the opinions of your new unwitting focus group participants on new product options using a survey or more involved personal interaction with a select few customers that seem to speak well for the larger group (good or bad), once you get those individuals involved, they will begin to have a vested interest in the company’s success that will manifest itself with evangelism to everyone they know.

The bottom line is the depth of connections that result from properly handled social media can lead to exponential growth in your target markets in both sales and goodwill.  So take the time up front to fully consider your plan and make sure that whatever you decide to do includes a combination of awareness and interaction. It may take more time to maintain than simply doing some old school marketing but in the long run your business will be better for the effort.

So you are ready to go with your new site: You have the perfect domain, you have set up hosting, you have found a fabulous designer but you are stumped when it comes to adding the content to your site. So what do you do? Well, every site is different and what works for company A will not necessarily work for company B so that is a difficult question to answer in absolutes but when in doubt, always go back to basics. There are certain types of information that most websites have in common and they are a good start for any site outline:

Home
The home page is the place where everyone lands when they first visit your site so, as with everything else, it is important to make a good first impression. You already have a professional designer on board so the Wow factor is covered, now let’s think about the meat that supports that attractive looking garnish. At a very base level your home page should succinctly explain to visitors what you can do for them. This can be done as simply as with a clever tag line for your logo are be as involved as a paragraph introducing your services. This page should function as a kind of dashboard highlighting the most important aspects of your site whether they be having products front and center, readily available event information or the latest news about your business. You want prospects to find what they need here and allow it to lead them deeper into the site.

Product/Service
The next most important page is one that give details about your products or services. There can be many of these pages but you need to make sure that you at least have one good page that details what you can do for your prospects. And the more specifics you have about why your product/service is THE solution to the ills of potential customers, the better it will be received.

About Us
It seems pretty obvious but it is something that every site should have. Everyone wants to know who they are dealing with. This is a great place to tell prospects your company history including awards that have been received and charities that it supports. You want to make the prospect feel that they know you because the more that they feel the know you, the more comfortable they will be with you as a product/service provider.

Contact Us
It is very important that contact information is as easily accessible as possible. Prospects and clients alike want to have the ability to communicate with you if they have questions or problems. An address, phone number and email address are ideal but this is not feasible for companies that have a number of products/services and not as many people available to deal with that type of direct inquiry (especially by phone). In these cases, a contact form will do the trick. A simple form capturing Name, Email and Comments can handle a variety of different issues and allow the business owner to deal with things at their own pace without being inundated with emails and phone calls. A form of this nature can also be expanded to suit any business need and the results can be directed to someone best equipped to handle the inquiry.

With the basics down, you can begin to expand your outline to include news, events, additional product pages, additional forms, e-commerce and more. If you work collaboratively with your designer, they can help you determine the best options to show on your home page and throughout your site.

Think it Through!
No matter what business you are in, fully consider the information you want to provide your site visitors. The idea behind any site is be as sticky as possible so that once visitors arrive, they get stuck in the gooey deliciousness of your content and don’t want to leave. Once you have found the formula that works for your business then it is time to rinse and repeat. Regular updates to your site (especially on the home page) will help ensure that visitors will come back time and again to see what is new.

If you are not living under a rock and do not rely on the “Trash Heap” to give you the latest news of the day, then you have probably heard the term “Social Networking”. And while it is all the buzz on the internet, many people are unsure of what it is exactly.

So what is Social Networking anyway? Well, Social Networking, in general, occurs when individuals interact with other like-minded individuals in a social setting. But the definition of the term has morphed somewhat in recent years to refer more specifically to Online Social Networking which is the same but with a (cyber) kick. Online Social Networking occurs when these same individuals come together through various member access mediums to chat, share photos and generally connect online. There are many things online that can be considered to be social networks but for the purposes of this article we will confine the definition to connecting with individuals through things like Facebook, Twitter and Linked-In.

Ok, I get it but so what, isn’t that stuff just for teenagers? Well, not exactly. Although many of the largest social networks initially catered primarily to high school and college students, times they are a changin’. Now you will find a great cross-section of society getting involved with social networking because of how convenient it is to stay in contact with friends and family along with re-connecting with old friends that you lose touch with over time. The median age of your average social networker has been steadily climbing over the past few years. In fact, in 2008 social networking outstripped email in overall reach with 66.8% of internet users accessing member communities online compared to 65.1% for email.

So what does this really mean to you? Well as a business owner, you have an opportunity to take advantage of all this virtual water cooler milling. Make hay while the virtual sun shines. With the proliferation of these groups and their ever-increasing depth of connections to others, your message can go viral in no time at all. And the SEO potential is staggering. If you can reach one person at any of these online watering holes, that message can potentially be carried infinitely as well as being picked up by your favorite search engine with yet another golden link to your website. Think back to your favorite shampoo commercial. You get one persons attention and they’ll tell two friends and they’ll tell two friends, and so on and so on…

So how do I do it? The key to effective social networking, like with may other things, is planning. If you come up with a solid strategy for your business or product, you can hit them over and over without them even knowing it. And remember, don’t put all of your eggs in one basket. The best part about social networking is that the networks themselves can interconnect to reinforce your message. Make sure that any strategy includes multiple points of contact.

As I stated before, there are a number of popular social networking sites out there but I will focus on some of the most popular:

Facebook
Facebook is the quintessential social networking site. Anyone who is anyone online is on Facebook in some way shape or form. Any business or product can set up what is known as a Fan page on Facebook. It is essentially an online profile for you business that allows you to post messages, upload photos, share success stories or even have discussions with clients and potential clients. It can be like having your very own conference room in the ether where you can post the latest information about your products and services or share your success. And the best part is that when you post a link or even just make a statement about your business, it automatically shows up in the news feed that your “fans” spend their time with every day. It is a great way to keep top of mind with current and potential clients.

Twitter
Twitter is a micro blogging platform that allows you to send updates to your “followers” 140 characters at a time. It does not seem like much, but it is enough to drive traffic to product information, blog postings or to inform “followers” of events. These quick postings are called Tweets. It is used by many as a means of communicating what they are doing “right now” but as a business medium it is growing daily to help connect businesses with potential clients, value added resellers and vendors.

Linked-In
Linked-In is the only one of the networks I have listed that was specifically intended for business use. You can add a complete profile about you and/or your company and then you can connect with people you have worked with in the past or present. The people in your network can then connect you with people in their network who are looking for someone in your field. The connections can get pretty deep so it kind of becomes like the 6 degrees of separation from Kevin Bacon but with potential business connections and who knows, maybe even Kevin Bacon himself.

Now that you are setup with your accounts, don’t simply rely on Linked-In,Twitter, or Facebook alone, use them in concert to make your messages sing. There are applications available that will allow you automatically post your Facebook Fan page status to your Twitter account (or vice versa) and Linked in will also display your tweets. And if you really want to melt your brain, set up a blog and set it to update Twitter, which can then update Facebook and Linked-In thus allowing you to post a single piece of content related to your business and have it reach multiple levels of people on multiple networks all at the same time…now talk about a Breck Shampoo moment.

The biggest thing to keep in mind when developing your Social networking strategy is that you have to update regularly to see any impact form your efforts. Social networking is not a fix it and forget it type of meal. This is the type that requires a candy thermometer and patience while you stir and stir to make sure that it doesn’t get scorched.

The biggest mistake that marketers make when developing their collateral materials is focusing too much on their brand and not enough on their products or services. Rather than focusing on the Who, what marketers should really be focusing on is the Why. Whether you are creating a new brochure or adding to a website, the best way to set yourself apart from the crown is with effective content.

Effective marketing materials should be constructed to persuade and inform. And as much as it pains me to say, design isn’t everything. You really need to have solid content to support your flashy graphics because once they snap out of their sense of awe and wonder about your stellar design (which they WILL experience 🙂 ), they will be ready to feast on the information your materials have to offer. If there is no substance to be had, they will leave and move on to a company that can satisfy their hunger.

The 5 D’s
In order to give yourself a fighting chance against all of the five-star competition out there you just need to ask yourself a few questions as you go through the process of developing your content:

1. Definition – Is your product or service clearly defined and are all of the important features enumerated?
2. Differentiation – Have you clearly stated how your product or service differs from your competitors and what specific pain it remedies?
3. Demographics – Does your content clearly speak to your intended audience?
4. Design – Is your content easy to read and understand and will it get your points across without confusing a layperson about your product or service?
5. Distribution – Will the material you plan to produce be easy to distribute to your target market and be understood without interaction from a member of your sales team?

Answering these questions as you develop your materials will help your content to be more effective which will translate into more sales.

When it comes to marketing materials there are a great many things you can choose from to get your message out to the masses, the most popular of which is a website, but we are talking about offline materials here. So what to create?

In order to determine the best type of collateral for you, you first need to decide the primary function of the piece. Is it something for use strictly on sales calls, is it something that you want your clients to come to on their own or are you trying to reach out to cold sales prospects? The answers to questions like these will help determine the format of your material and that format will help determine the content.

There are several types collateral materials, here are five of the most popular:

Brochure
A standard brochure or leave behind as they are sometimes called are something that you would take with you on a sales call. These materials usually contain an overview of your products or services and generally summarize your sales pitch for why someone should use your company.

Point of Sale
Point of Sale materials are similar to a display advertisement (magazine type ad) and are generally used to get potential customers attention while they are standing in line or waiting for something. These materials are usually characterized by a catchy headline that draws immediate interest followed by a brief description of the product or service involved. They usually have a strong call to action driving potential customers to request more information or contact a sales representative.

Sales Support
Sales support materials in the form of individual sell sheets are very similar to your standard brochure but while your company brochure has a cross section of your entire business, your support materials will give specific details about a single product or service. these types of materials can also be used as a follow up to direct inquiries and responses from ads, or point of sale materials.

Direct Mail
Direct Mail is used when trying to connect with current or potential customers about a specific product or service. The space is usually more limited for content on these and comes in the form of a post card or other such simple communication. Direct mail can be a very powerful tool if done correctly but it generally allows for much less content so it has to count. Like the Point of Sale pieces, it needs a headline that will capture attention quickly, but in this case it has to be done before it finds its way to the trash. They must have a specific call to action and it is important that responses to this type of material be measurable. Direct mail can often expose you to a much wider audience but response rates for direct mail in general hover between two and five percent so you have to consider your potential return on Investment (ROI) before you even begin.

Downloads
The last type of materials have become the most popular in recent years, Downloads. While these are technically printed materials, they also have an online component. Most often these resemble a sell sheet but since you are not specifically limited by material cost and deliverability, they are much more flexible. If you have created printed versions of any of the above materials, you should also have a downloadable version to give you additional delivery options such as through email or from your website. These materials are generally in a PDF format for the widest possible distribution. Although they are more flexible and you can create online versions of all existing printed materials, one thing to keep in mind when creating materials that are to be download only is standard computer printer limitations. Download only materials should limit bleeds (unless of course you don’t care how they will look when printed – which they will be) and the best case is to leave 1/2″ border of white around the entire document to ensure that the materials will be displayed the same on every device (by default the printable area for most printers leaves 1/4″ of white space on the top and sides of a sheet while having at least 3/8″ at the bottom for gripping the paper – some go as low as 1/8″ top and sides but the tail is usually the same).

No matter which direction your marketing takes you (and it may just be all of the above), just make sure that as you develop your materials, you gear them toward your intended audience in both style and content to ensure that they are as effective as possible for your specific marketing purpose.

So you are finally online. You have a great new custom designed website but now you want to make some content changes, so what’s next? It can be easy or it can be hard, it is entirely dependent on how your site was developed. Keep in mind I am only talking about content here, changing the design of a site can be much more involved.

If your website was built to be dynamic (your website content is stored in a database and served up as it is requested – usually done using ASP, PHP, Cold Fusion or some other type of interactive programing language coupled with CSS or standard HTML), you may be in luck. Most of the time when web developers put together this type of site, they also usually build a content management system (CMS) as an easy way to input, edit or delete information on your web pages. This is great for you because that usually means that no coding knowledge is required to make simple updates to your website. If you can use a word processor, you will likely be able to update your website. But keep in mind that not all CMS’s are created equal. They can range from a simple web based form that allows you to enter raw HTML to a full on system of forms to handle all aspects of your site (up to and including uploading images and changing menu items). It is important to discuss this with your developer during the construction process to ensure that what is being built has all of the functionality you need for your (or your designees) skill level. This level is usually pretty low (that is why you hired a professional) so you will want to make sure it is as easy as possible to update without the need for the developers help on an ongoing basis. These types of sites are more expensive to build but save you money in the long run if you plan to update the content on your site as often as you should.

If you are like the majority of site owners out there, your site is static (using basic HTML and/or CSS to build everything). In this case it can be a bit more involved to make your changes but fear not, YOU CAN DO IT!

So what do you need to make a go of it? For starters you will need an HTML editor but don’t be afraid, you don’t need to have the fanciest WYSIWYG (What You See Is What You Get) editor, you can get by with little more than your basic text editor (like notepad).

Next you will need a way to download the files from your server so you can edit them and re-upload them when you are done. This sounds complicated but FTP (File Transfer Protocol) is far from it. In many ways it is no different from moving files around on your own computer and the interface is very similar to how things work in Windows Explorer or the Finder (for you Mac people out there). On a budget, no worries, there is a free tool out there just waiting to be downloaded. Filezilla (http://filezilla-project.org/) is a free download for both Mac and PC and it is very simple to use once you figure it out.

Now that you have your tools, it is time to get to work. The first thing you need is the FTP information for your site. This can usually be found in the control panel for your sites web hosting. What you need are the URL, ID and Password for your hosting. In general your URL will follow this structure ftp.your_domain_name_here.com (you need to check with your web host to be sure). That along with your ID and PW is generally emailed to you when you set up your hosting initially.

Once you are confident that you have the correct information, the next step is to launch Filezilla (or the FTP client of your choice) and add a new site. By default most FTP sites use port 21 for this protocol so don’t freak out if you see that it is required in your client. After the info is in, click connect and what you will see is kind of a split screen. On the left you will see the files on your local hard drive and on the right you will see the files on your server. You may have to drill down into a “www”, “public” or “your_domain_name.com” folder to fine the files you are looking for.

So now you are connected to your site, you have found your files, now what? Well, it is all down hill from here. You can simply drag and drop the files you want from the server (the right side of the screen) into the folder you have chosen on your local hard drive (the left site of the screen) and watch the magic happen then rinse and repeat for each file (or if you want to be tricky you can highlight a group and move them all at once).

Once you have your files, it is editing time. Open up your spiffy new HTML editor (or Notepad/Text Edit for those of you on a budget) and find your way to the memorable location where you downloaded your site files. Once you find it, simple open the file you want (you may have to change the files of type to “all files” to ensure everything shows up in the window) and start editing. Now, I know what you are thinking, why oh why did my word processor choose to throw up in this file? Well, that is not all just bits and pieces of undigested parts of speech, that is the code that makes your site a living breathing thing. Embrace it! Roll around in it, but whatever you do, don’t change it (unless of course you have an idea of what you are doing). Just look through or even search it to find the content you want to change and change away. And if you need to make some basic formatting changes there are a number of simple primers available to tech you the basics of bold, italic, line breaks and more (although if you site was done using CSS, you may need to understand what each style does before you decide to make changes).

Once you finish changing your file, it is good to test what you have done before uploading it back to your site. And remember that since you do not have all of the files on your local machine, things may not look exactly right over all but your chief concern to reviewing the changes you have made. If you want to make sure that what you see locally is exactly like your site, you will have to download all of your files (including and scripts, style sheets and graphics) exactly as they are online to ensure that the site will work offline. This is not a guarantee that it will be exact, differences in the ways pages are coded can result in things not looking right offline.

Now you can then go back to your FTP client and reverse the process to upload your files. Make sure you drill down to the proper folder then Drag from the left, drop on the right.

Once your new files are uploaded you can take a look at your handiwork and marvel at your own brilliance! Then email all of your friends and business associates and tell them about the awesome new update to your site.

Whether you are dealing with a custom dynamic site, or a simple home grown static HTML site you should be able to make the changes you need to keep your content fresh. If you are not comfortable making the changes yourself, there are many qualified individuals out there who would be happy to help but it is always good to try so you know how you want to proceed with ongoing changes.